File:     IKFD





Students who enroll in high school as freshmen before July 1, 2018, as sophomores before July 1, 2019, as juniors before July 1, 2020 or as seniors before July 1, 2021 are required to earn standard and verified units of credit as specified in the regulations of the Board of Education. A “standard unit of credit” or “standard credit” is a credit awarded for a course in which the student successfully completes 140 clock hours of instruction and the requirements of the course. The Alleghany County School Board recognizes that instruction, learning and outcomes equivalent to those achieved in 140 clock hours of instruction can be attained in a variety of ways. Therefore, the School Board waives the requirement that a student receive 140 clock hours of instruction to earn a standard unit of credit as provided below. The total number of standard credits that can be achieved via the waiver option is 22. Students may earn fractional credits via waiver. 


            Waivers are available for all secondary courses including Board of Education approved courses, Career and Technical education courses and local elective courses. Elective courses must be approved by the School Board, be explicitly described in the division’s secondary course of study and have clearly defined and publicly available learning objectives commensurate in scope and detail with state learning standards and competencies.


            In order to attain a standard unit of credit by means of a waiver of the 140-clock-hour requirement



            Criteria for awarding a waiver of the 140 clock hour requirement for the course must be clear, objective and clearly communicated to the student and the student’s parents prior to a student embarking on the effort.


The consequences of standard credits achieved by waiver with regard to class rank, grade point average and extracurricular eligibility must also be clearly defined and communicated to students and parents before a student embarks on the effort.


A student must receive approval from the school principal and superintendent designee before pursuing the work, task or assessment that is required to meet the waiver criteria.


Students who meet the following criteria are eligible to seek standard units of credit via waiver of the 140 clock hour requirement: 

·        Student’s current and prior academic performance

·        Student’s demonstrated academic performance

·        Recommendations by school staff or other knowledgeable adults



            The superintendent will identify a process for developing accommodations for students with limited English proficiency.


Pursuit of credit by waiver by students with disabilities will be prescribed by the student's Individualized Education Program (IEP) or 504 Plan.


Students who attain credit by waiver of the 140 clock hour requirement will receive a grade for the course. 

The fact that a student has received credit via waiver will not be reflected on the student's transcript. 


   A student who is pursuing credit via waiver is enrolled in the relevant course for purposes of determining eligibility for extracurricular activities.


Waiver Pathway Options

            Waivers are available by two pathways. 


1. Courses that award a standard credit and have less than 140 clock hours of instruction.


            For students attaining standard units of credit by this waiver method, the school division maintains documentation based on this policy that defines its rationale for the reduction of instructional time and substantive evidence that it provides equivalent instruction with equivalent outcomes in the reduced clock hours.


2. Independent study, work sample portfolio, internships, mentorships, demonstrated performance and locally developed or Standards of Learning assessment.


Evidence of the student's learning must encompass a comprehensive assemblage of media products, artifacts, and performance that demonstrates the student has mastered academically rigorous material and meets or exceeds approved learning standards, competencies or objectives for the course.


The required content and evaluative criteria for the products must be defined prior to the advent of student work and based on the same objectives as the standard course.


The assemblage of evidence and overall process must be managed by a licensed and endorsed teacher in the area of the coursework with a series of program checkpoints throughout a specified timeline for the study. The checkpoints and timeline must be clearly articulated and communicated to the student.


The managing teacher must determine whether the work is of commensurate depth and quality as work performed in the traditional secondary classroom and meets predefined evaluative criteria communicated to the student.


The student must meet a predefined performance level on a locally-developed assessment for the coursework. This may be an oral examination, performance (e.g., recital/concert), written test or some other objective tool or process developed by the school division. Applicable Standards of Learning assessments may also be used for this purpose.


Appeal Process


The superintendent shall appoint a review panel comprised of at least three educators to resolve disputes regarding the attainment of standard units of credit via waivers in accordance with this policy. Different panels may be appointed for individual schools or groups of schools.


The panel may review whether a student was properly denied permission to seek a standard unit of credit via waiver and whether a student was properly denied a standard unit of credit after having been determined to be eligible to seek the standard unit of credit via waiver


Based on the evidence it reviews, the review panel may:

·        award the standard credit

·        deny the standard credit

·        make additional assignments prior to determining whether to award the standard credit


The decision of the review panel will be final.


Continuing Role of State Assessments


While the division may use the Standards of Learning assessments for awarding a standard credit as outlined above, the Standards of Learning assessments will continue to be used in their traditional role as determiners of awarding verified credits.


Adopted:          May 21, 2018



Legal Refs:      Code of Virginia, 1950, as amended, § 22.1-253.13:4.


                        8 VAC 20-131-110.


                        Guidelines for Graduation Requirements; Local Alternative Paths to Standard Units of Credit, Virginia Board of Education (Oct. 2015).


Cross Refs:     IAA                  Notification of Learning Objectives

                        IGBG               Homebound, Correspondence and Alternative Means of Instruction

                        IGBGA             On Line Courses and Virtual School Programs

                        IGBF                English Learners

                        IKEB                Acceleration

                        IKF                  The Virginia Assessment Program and Graduation Requirements

                        IKFA                Locally Awarded Verified Credits

                        JO                   Student Records




Ó 05/18 ACPS                                                                                                     ALLEGHANY COUNTY PUBLIC SCHOOLS