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December 17, 2018: Regular Meeting

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MINUTES
REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
December 17, 2018

 

The Alleghany County School Board held its regular meeting on December 17, 2018, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

 

PRESENT: Gerald E. Franson; Donnie T. Kern; R. Craig Lane; Danielle I. Morgan; Jennifer S. Seckner, Vice Chairwoman; Randall S. Tucker, Chairman; and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

 

Student representative:  Eddie Meadows

 

ABSENT:   Mr. Wright departed the meeting at 6:10 p.m. and returned at 7:26 p.m., at the start of agenda item #19-135.

 

Vice Chairwoman Seckner called the meeting to order at 6:05 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

 

*Jacob Wright departed the meeting at 6:10 p.m.

*Chairman Tucker arrived to the meeting at 6:11 p.m.

 

Chairman Tucker announced the following revisions to the agenda:

1.  Agenda item #19-127, “Instructional plan updates from each school” is removed from the agenda.

2.  Agenda item # 19-140, “2018-19 Academic Calendar Revision”.  This is an action item and will be

     inserted after agenda item #19-139.

3.  Agenda item #19-143, “Revision to 2018-2019 School Board Meeting Calendar”.  This is an action

     item and will be inserted after agenda item #19-140.

4.  Agenda item #19-144, “2018-19 Legislative Priorities”.  This is an information item and will be inserted

     after agenda item #19-141.

 

COMMUNITY PARTICIPATION

(19-121) SCHOOL BOARD COMMENDATIONS

ABCD Award – Julie Stanley

 

(19-122) PUBLIC COMMENT

A.  Bob Umstead spoke in support of salary increases for all employees.

 

(19-123) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Franson thanked everyone for attending and for all that is done for our school division.  He thanked Ms. Stanley for her excellent work with the students.  He thanked Bob Umstead for his work.  He stated the County cannot afford the 2% match for salary increases and the state needs to step up with their excess funds. 

 

Mr. Kern congratulated Ms. Stanley on her recognition and stated his son would love to have her for a teacher.  He stated to Bob Umstead that salaries affect one’s social security income and makes a difference in the retirement benefit and encouraged him to keep pushing for raises.  He wished everyone a great holiday.

 

Mr. Lane stated Ms. Stanley not only taught a science lesson, but also how to work together.  He stated times are tough and a 5% salary increase is hard if the division is expected to match it. 

 

Mr. Meadows stated he really liked the trout project done by Ms. Stanley’s class.  He stated all teachers should get a 10% salary increase for what they do.  He thanked everyone for attending the meeting.   

 

Mrs. Seckner thanked everyone for attending the meeting.  She commended Ms. Stanley on her class project and stated she has heard many good things about her as a teacher.  She stated she would love to see a 10% salary increase for everyone too.  She wished everyone a wonderful Christmas and Happy New Year.

 

Mrs. Morgan stated the kids are energetic right now and there is a lot of excitement in the air.  She stated she hopes everyone can spend quality time with their family and friends over the holidays.  She thanked Ms. Stanley for her class project and for teaching kids how to be environmentally responsible citizens.  She thanked Mr. Umstead for his comments and sated she would support his efforts anyway she can. 

 

Mr. Tucker stated Mr. Umstead is correct and the state did take money from the school divisions in 2008 and we never got it back.  He thanked Ms. Stanley for her class project and noted it was obvious the project meant a lot to her students and it helped teach them the importance of protecting our natural resources. 

 

Mr. Kotulka reported he marched on December 8 in Richmond and will attend the march on January 28.  He stated he has a lot of respect for Senator Deeds and Delegate Austin, but we must speak up for ourselves.  He congratulated Ms. Stanley on her project and state it was very exciting for her students.  He stated he would be asking the Board for a calendar change that would make January 28 a teacher workday, allowing staff to attend the march in Richmond, should they choose to.  He wished everyone a Merry Christmas and said he hopes everyone has fun with their families.      

 

(19-124) CONSENT AGENDA*

The following items were included for approval.  Mr. Kern raised questions about past minutes, Closed Session, and advertising of committee meetings.  Chairman Tucker explained those items were not included on the consent agenda and could be discussed at a later time.       

A. Approval of Minutes of November 19, 2018 Called Meeting and Regular Meeting

B. Payment of bills 

C. Cafeteria report 

D. Communications/Monthly Reports

  1. JRTC monthly report

MOTION: That the items listed on the consent agenda be approved as presented.

MOTION: Mr. Lane           

SECOND:   Mrs. Morgan  

ROLL CALL VOTE:       Mr. Franson - YES

                                    Mr. Kern - ABSTAIN

                                    Mr. Lane - YES 

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - ABSENT    

                                    Mr. Meadows - YES

 

 

BUDGET AND FINANCE

(19-125) BUDGET REPORT*

 

School Operating Fund

$2,944,013.02

School Textbook Fund

$862,258.88

Alleghany Foundation Nursing Grant

$54,067.39

Governor’s School

$159,945.08

Scholarship

$75,974.21

School Capital

$1,607,602.21

Medicaid Reimbursement

$206,351.97

New Tech Program

$301,695.20

Grand Total

$6,211,907.96

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(19-126) CALENDAR INFORMATION*

Mr. Kotulka reminded the Board of the following meetings/events:

- December 11, 1:30 p.m.:  Callaghan Elementary Spelling Bee

- December 11, time TBA:  Clifton Middle School Spelling Bee

- December 19, 1:00 p.m.: Mountain View Elementary Spelling Bee        

- December 24 – January 4:  Schools closed

- January 7, 6:00 p.m.: Budget Work session at Central Office Complex

- January 8, 12:00 p.m.: Joint Board of Control meeting at JRTC

- January 10, 9:00 a.m.:  Administrative Budget Committee at Central Office Complex

- January 14 - Regular monthly meeting at Central Office Complex, including public hearing on 2018-2019

  operating budget

- January 21 – Holiday

- January 22 – Schools closed

- January 31, 1:30 – Division Spelling Bee at Clifton Middle School

- January monthly calendar

 

(19-127) INSTRUCTIONAL PLAN UPDATES FROM EACH SCHOOL*

This item was removed from the agenda and will be included on the January agenda.

 

(19-128) CURRICULUM REVISION RECOMMENDATIONS FOR ALLEGHANY HIGH SCHOOL*

Curriculum revision recommendations and revisions for Alleghany High School for the 2019-2020 academic year were presented.  These recommendations include a list of possible Advanced Placement courses to be offered and include:  Literature and Film I, Literature and Film II, Intro to Plant, Horticulture Sciences, and AG Production Technology.  AP Courses to be taught by an Alleghany High School Staff Member include AP English Literature and Composition, AP English Language and Composition, AP Statistics, AP Physics, AP Biology, AP United States Government and Politics, AP United States History, AP Spanish Literature and Culture, AP Computer Science Principles, and AP Chemistry.

 

(19-129) FIRST REVIEW OF 2018-2019 ACADEMIC CALENDAR*

A draft of the proposed 2019-2020 academic calendar was presented for review.  The calendar was developed by a committee composed of representatives from each of the five schools, a parent, an administrator, and a central office representative.  The calendar includes the use of six bank days first semester and seven bank days second semester.  Three make-up days are included in the calendar on February 17, March 13, and 16, 2020 and other possible make-up days will be added at the end of the year, if necessary.  The calendar includes two days at Fall Break, two days at Spring Break and two days Spring Holiday.  A thirteenth holiday was added for twelve month employees in keeping with Alleghany County.  ACPS has worked closely with Covington City Schools to develop a common calendar to allow for more continuity with shared programs.

 

(19-130) APPROVAL FOR CHANGE IN GRADE REPORTING*

The Grading Report Card Committee is recommending moving from reporting grades every six weeks to reporting grades every nine weeks.  This will also include interim reports sent home at the 4½ week interval.  In reviewing data from every division in the Commonwealth of Virginia, it was determined that only seven school divisions were still on six weeks grading periods.  Two of those seven use both six weeks and nine weeks grade reporting.  At least three of the divisions (Alleghany included) are considering moving to a nine weeks format.

MOTION: That the School Board approve changing grade reporting from every six weeks to every nine weeks, as presented.

MOTION:   Mrs. Seckner  

SECOND:  Mrs. Morgan

ROLL CALL VOTE:       Mr. Franson - YES

                                    Mr. Kern - ABSTAIN

                                    Mr. Lane - YES  

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - ABSENT    

                                    Mr. Meadows - YES

 

(19-131) 2017-2018 SAT AND ACT RESULTS*

A total of 76 senior AHS students took the SAT assessment.  The results for public schools were as follows:

Test                                          ACPS Mean Score       VA Mean Score            US Mean Score

Reading & Writing                                 527                               563                               529

Mathematics                                         511                               547                               520

Overall                                                 1037                              1110                              1049

 

A total of 29 AHS seniors took one or more ACT assessments.  The results were as follows for public schools:

Test                                          ACPS Mean Score       VA Mean Score            US Mean Score

English                                                 18.8                              23.8                              20.2

Mathematics                                         18.5                              23.3                              20.5

Reading                                                19.7                              24.7                              21.3

Science                                                 19.1                              23.5                              20.7

Composite                                            19.2                              23.9                              20.8

 

The number of students taking the SAT and ACT was down from last year.  Performance on the SAT was improved in all areas over last year, coming much closer to the national average.  Performance on the ACT followed the national average, decreasing in all areas over last year’s performance.

 

(19-132) STUDER SURVEY UPDATE*

The administrative team met with our Studer coach, Dr. Karen Owen, to review the results of the staff engagement survey.  Each department and principal will roll out the results with their respective school or department.  During our meeting with Dr. Owen, the administrative team was trained in “rounding” and will begin the process in December.

 

(19-133) SCHOOL LUNCH DEBT UPDATE*

If a student’s lunch debt exceeds $75.00 and the parents have not submitted a Free and Reduced Lunch application or the family is not eligible to receive a free or reduced lunch, the division cafeteria manager shall have the authority to seek the appropriate redress.  The division cafeteria manager shall make 3 attempts prior to taking actions.  The attempts to collect the debt will be made after $20.00, $45.00, and $75.00.  Students will continue to be provided a regular school lunch.

 

(19-134) CONSIDER PRICE INCREASE OF ADULT MEALS*

It was recommended by the Division Cafeteria Manager to raise all adult lunch prices to $3.50 and adult breakfast prices to $2.00.

MOTION: That the School Board approve increasing adult meal prices, as presented.

MOTION:   Mr. Franson   

SECOND:  Mr. Lane

ROLL CALL VOTE:       Mr. Franson - YES

                                    Mr. Kern - ABSTAIN 

                                    Mr. Lane - YES  

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - ABSENT    

                                    Mr. Meadows - YES

 

*Jacob Wright arrived to the meeting at 7:26 p.m.

 

(19-135) ONE-TO-ONE INITATIVE UPDATE*

Mr. Alleman reported everything is going well in the technology department.

 

(19-136) APPROVAL OF DIVISION TECHNOLOGY PLAN*

The plan explains the vision and goal framework by which ACPS will continue to build upon the successes of the one-to-one initiative and the SAMR professional development program.   In addition, the document provides information that is relative to the division’s plan to link the new computer science SOLs with all subject areas.  Furthermore, the plan contains information that is specific to our focus on the twelve digital literacy skills that all students need for academic success.  Lastly, our plan, as directed by the Virginia Department of Education, focuses heavily on “The Five C’s” and describes those goals that are specific to critical thinking, creative thinking, communication, collaboration, and citizenship.  By adopting the goals and recommendations that are set forth in the 2017 National Education Plan update as well the goals that are described within the Commonwealth’s technology plan, the school division’s plan is certain to be aligned with the VA DOE’s new Profile of a Virginia Graduate.

MOTION: That the School Board approve the Division Technology Plan, as presented.

MOTION:   Mrs. Morgan   

SECOND:  Mrs. Seckner

ROLL CALL VOTE:       Mr. Franson - YES

                                    Mr. Kern - ABSTAIN

                                    Mr. Lane - YES  

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES          

                                    Mr. Meadows - YES

 

(19-137) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE*

Board members were provided the work orders in their agenda packet. 

 

(19-138) DISPOSAL OF SURPLUS PROPERTY*

The division has a collection of obsolete items needing to be declared surplus.  Once declared, they may be disposed of in the most advantageous way to the division.  Disposal methods may include surplus auction, online surplus sale, recycling, or destruction.  A general summary of the surplus inventory was provided.  The list includes buses and vehicles, classroom electronics, student desks, assorted furniture and other obsolete assets. 

 

POLICY REVISION

(19-139) POLICY JJAC - Student-Athlete Concussions During Extracurricular Activities*

The revisions clarify the duties of the Athletic Director and the School Health Advisory Board.  This policy was presented for review this month and will be presented for approval at the January meeting. 

 

OTHER BUSINESS

(19-140) 2018-2019 ACADEMIC CALENDAR REVISION*

Since last spring, the Alleghany Education Association (AEA) has been advocating to increase the level of funding for public schools. This is the right time to address the chronic underfunding of public education and the erosion of teacher and staff pay and benefits.  In an effort to support increased funding for education, staff are encouraged to participate in the “Red for Ed” March in Richmond on January 28.  Schools will be closed on January 28.  This will be a staff workday. The start time for the march is 10:00 a.m. and begins at Monroe Park, 620 West Main Street, Richmond, VA 23220.  

MOTION: That the School Board approve the revision to the 2018-2019 academic calendar, as presented.

MOTION:   Mrs. Morgan   

SECOND:  Mr. Wright

ROLL CALL VOTE:       Mr. Franson - YES

                                    Mr. Kern - ABSTAIN

                                    Mr. Lane - YES 

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES          

                                    Mr. Meadows - YES

 

(19-143) REVISION TO 2018-2019 SCHOOL BOARD MEETING CALENDAR*

Due to the VSBA Capital Conference being held on January 7, Mr. Kotulka requested moving the January 7 School Board Budget Work Session to Tuesday, January 8.

MOTION: That the School Board approve moving the January 7, 2019 Budget Work Session to Tuesday, January 8, 2019.

MOTION:   Mrs. Seckner   

SECOND:  Mr. Wright

ROLL CALL VOTE:       Mr. Franson - YES

                                    Mr. Kern - ABSTAIN 

                                    Mr. Lane - YES  

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES          

                                    Mr. Meadows – YES

 

(19-144) 2018-2019 LEGISLATIVE PRIORITIES*

Each year at this time the Board establishes and adopts a set of legislative priorities. These priorities are used as talking points in correspondences and lobbying initiatives with state and federal legislators. The proposed legislative priorities have been developed in conjunction with input from the Virginia School Board Association (VSBA) and the Virginia Association of School Superintendents (VASS).  Vice Chairwoman Seckner recommended including language to support funding for school nurses and a nurse administrator.  Mr. Kotulka encouraged Board members to email him with any other recommendations they may have.

 

CLOSED SESSION

(19-141) CODE OF VIRGINIA: PERSONNEL MATTERS 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, PROBABLE LITIGATION 2.2-3711.A.7, AND SCHOOL SAFETY REPORTS 2.2-3711.A.19.

MOTION: That the School Board enter closed session to discuss Personnel Matters, Student Matters, Probable Litigation, and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.7, 2.2-1-254.B.1, 2.2-3711.A.2, and 2.2-3711.A.19.

MOTION:   Mr. Lane

SECOND:  Mrs. Morgan

ROLL CALL VOTE: Unanimous

TIME: 7:45 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:   Mrs. Morgan   

SECOND:  Mr. Lane

ROLL CALL VOTE:  Unanimous

TIME: 8:52 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mrs. Seckner

                                    SECOND:  Mrs. Morgan

                                    ROLL CALL VOTE:       Mr. Franson - YES

                                                                        Mr. Kern - ABSTAIN

                                                                        Mr. Lane - YES 

                                                                        Mrs. Morgan - YES

                                                                        Mrs. Seckner - YES

                                                                        Mr. Tucker - YES

                                                                        Mr. Wright - YES                                  

 

                                                                        6 -YES     1 – ABSTAIN     0 – ABSENT      0 - NO    

                                                                        TIME: 8:52 p.m.           

 

 

________________________________________          _______________________________________

Chairman, Alleghany County School Board                     Clerk

 

PERSONNEL

(19-142) PERSONNEL ACTIONS*

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:  Mr. Lane   

SECOND: Mrs. Morgan  

ROLL CALL VOTE:       Mr. Franson - YES

                                    Mr. Kern - ABSTAIN 

                                    Mr. Lane - YES  

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES          

                                    Mr. Meadows - YES

 

ADJOURNMENT

MOTION:  That the December 17, 2018 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mrs. Morgan    

TIME: 8:53 p.m.

 

 

Randy Tucker Signature                                                                      Lorie Bess Signature

Chairman, Alleghany County School Board                       Clerk